How does the student information management system ease most tedious tasks?

The modern definition of good education revolves around trained teachers, high-tech classroom infrastructure, and world-class pedagogy. But the COVID pandemic showed the world that education must be designed to be accessible beyond physical boundaries and limitations. The only solution for doing so is to use modern technology such as the internet and telecommunication facilities so that students can access the educational materials prepared by teachers from the comfort of their homes.

Many schools have adopted this teaching style, raising the question, why stop there? Why not bring technology into every sphere of education, including administration and management? This can be done, and it is being done through student information management systems.

What is a student information management system?

A student information management system (SIMS) is a web-based electronic system used to collect and manage student data. Nowadays, schools and universities use student management systems to automate many of their daily tasks. 

Since SIMS is an electronic system and many of its functions can be performed automatically and on a broad scale, it removes the need to hire a large number of administrative staff on payroll and is thus a favourite among educational establishments. LEAD, India’s largest School EdTech company, offers an integrated school system that helps schools work efficiently, and increase their enrolment rate.

Tasks performed by SIMS software

• Automating the admissions process

With the help of this system, the admissions committee can automate most parts of the admissions process. They can enter all the student data they collect during registrations in the student information management system, which can later be used to contact and communicate with students on a large scale. They can send acceptance or regret letters to the students and communicate changed enrollment dates to them through the system, without needing to contact them individually. They can create a list of frequently asked questions and send students standard responses using an auto-reply feature to resolve student queries quickly, saving the administrative staff time.

• Creating classes and assigning teachers

By recording the students’ course enrollment and subject choices in the student management software, schools can create classes (class divisions) electronically and assign teachers to the various classes. They can then communicate the new class the student is supposed to attend. This use can be further extended to provide complete and comprehensive timetables and schedules to the students and teachers so that there is no confusion on day 1 of the academic program. The student information management software can make all the optional subject choices, course paths, program paths, fee structures, student progress, and other related information about the registration process available to the students and teachers and can share access between them so that all the students and teachers are on the same page regarding their enrollment.

• Managing daily student activities

LEAD’s student management system stores the record of all the attendance details of the students and the teachers. It also stores the leave details of them both. This means that the teachers can quickly pull up any student’s attendance record for easy reference and see how many days in a month or a year they have been absent at a glance. This makes it very simple to make the students adhere to a certain attendance policy because the software can be configured to highlight students falling below the mandatory attendance requirement. This means that teachers will not have to manually count the number of days a student has attended classes to determine whether they meet the attendance criteria. The software will automatically bring up students falling short of the attendance criteria. The software also records all the communication between the teachers and the students regarding attendance, which can be referred to for future auditing and to take action if a student has taken leaves without giving a proper reason.

• Scheduling and managing examinations

LEAD’s student management system can be used to schedule examinations effectively and accurately. The system can check whether the teachers are available on a particular date and, more importantly, whether the course syllabus for a particular subject has been completed on time or if it is lagging. It can also check the calendar to see which dates national holidays fall so that the examination can be scheduled on another day. SIMS can record and display all the assorted details related to examinations, such as records of the student’s original answer sheets, the marks obtained by a student, the appraisal done by the teachers on a student’s answer sheet, and any corrections that the student brought to the teacher’s notice, and the aggregate percentage of the student calculated from all the examination results.

• Facilitating communication between parents, teachers, and students

LEAD’s student information management system can facilitate communication between parents, teachers, and students. Since it stores all the contact information of all three in an online database, it can be used to push out updates and notifications to them regarding school events and can also be used to schedule parent-teacher meetings to discuss student performance in examinations or to verify student accounts of leaves and absences.

Conclusion

From the above list, you can see how LEAD’s student management system (SMS) can automate or simplify the most tedious daily tasks that a school administrative staff must perform. It is a very powerful piece of software and has been developed specially to solve the common problems teachers and staff face in the education line.

LEAD is widely known for providing the best and most technologically advanced student management system in the industry. It has spent decades of research in developing the most high-end and state-of-the-art SMS software.

LEAD understands the miscellaneous and numerous tasks that schools have to perform every day and has worked hard to help them simplify those tasks using the power of technology.

So what are you waiting for? 3000+ schools have already switched to LEAD’s custom-built homegrown student management system and are reaping the benefits. So can you! Make the switch now by contacting +91 86828 33333 or [email protected].