Gone are the days when schools and other educational institutions used to rely on files, spreadsheets and word documents to maintain a proper database of students. These days, schools are utilising student management systems to keep track of students’ information, records, grades, and other essential details and manage administrative operations, including attendance, examinations, and other activities. These systems bring all student data to one place and help ease the management process for schools. Especially after the COVID-19 pandemic, a student management system has become critical to re-engineer almost every aspect of schools’ operations.

Now that you have a clear picture of a student management system, let’s understand how it plays an integral role in school administration.

Admissions Management

The best student management system allows you to conveniently manage the entire admission process, including collecting and maintaining student information, collecting essential documents like birth and transfer certificates, and maintaining report cards with little to no paperwork. It also sends timely reminders through emails and notifications to avoid interruption and delays from parents and school management.

Attendance Management

One of the best features of a student management system is attendance management, which saves teachers a lot of time as they don’t have to take attendance manually. Teachers can keep track of daily attendance with minimal effort, and software attendance is way more accurate than manual attendance. Moreover, school authorities can easily access students’ attendance records, including attendance summaries and trend reports.

Student Fees Management

An SMS saves school staff time and effort by automating fee collection and receipt generation. It automates data entry into school accounts, which eliminates the chances of human errors. Schools get rid of the long queues at fee counters, whereas parents don’t need to visit the school for fee inquiry and submission as they can do it on their mobile or tablet devices. Furthermore, parents never miss fee payments due to notifications, while the management doesn’t have to direct teachers to remind parents of fee payments.

Examination Management

Educational institutions can use the student management system to automate examination management to save time and ensure more accuracy. Using it, they can create, manage, and publish student results online easily and more efficiently. Additionally, teachers can use an SMS to create exam timetables, question banks, and question papers.

Some student management systems also have reporting features that allow teachers to measure and track students’ academic performance. Based on the performance reports, teachers can know each student’s learning progress, strengths and weaknesses and take appropriate actions to remediate the potential learning issues. Teachers can also use SMS software to calculate grades automatically and allocate ranks to students based on their performance.

Eco-friendly

Last but not least, a student management system reduces the use of traditional school stationery, like a pen, pencils and paper, by promoting online maintenance of records. Since the software manages all the records, you don’t have to purchase and maintain huge piles of papers, saving you money. Remember the old saying, “a penny saved is a penny earned.”

With all the benefits and usage mentioned above, the student management system is the must-have tool for every educational institution to manage all the operations related to students professionally. So if you want a streamlined approach towards student management, you can try a fully integrated student management system offered by LEAD – India’s largest School EdTech company.

Packed with advanced features and functionalities, LEAD’s online student management system helps school owners to:

• Streamline the entire admission process
• Manage student data for proper analysis and record-keeping
• Enhance student and teacher/parent communication to drive better learning outcomes
• Automate activities to ensure better usage of time and resources
• Minimise paperwork to make processes smooth and environment friendly
• Improve productivity and efficiency of the school staff